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External Internships

IMPORTANT NOTICE: As of January 1, 2024, students of any degree who carry out training internships or external academic internships will contribute to Social Security. More information.

External internships are training activities carried out by Bachelor's and Master's students of the Rey Juan Carlos University in companies, institutions or organizations of a public or private nature.

The management of external internships for Bachelor's and Official Master's degrees is the responsibility of the External Internship Unit, and is governed by the Regulation of External Internships.

for the management of international internships, the External Internship Unit collaborates with the office of International relations.

Students who present some type of disability or special educational need You can contact, if you wish, the Unit for Attention to Persons with Disabilities and Special Educational Needs, which offers its support to entities and students for the satisfactory development of internships, under the prism of equal opportunities. More information in this link.

EXCEPTIONS: The External Practices Unit does not manage the teaching practices of the Degrees in Early Childhood Education (see specific manual) and in Primary education (see specific manual), nor of Master's Degree in Teacher Training. Likewise, the External Practices Regulation is not applicable to clinical practices, such as those included in the study plans of Degree in Nursing, Pharmacy, Physiotherapy, Medicine, Dentistry, Psychology and Occupational Therapy.

Students can carry out two types of external internships, curricular and extracurricular. Curricular external internships are those that can be evaluated, and are included as mandatory in the study plan of the degree that the student is pursuing. The first practices carried out will be considered curricular. Therefore, extracurricular external internships are those that, subsequently, students may carry out on a voluntary basis until the end of their degree.

Students can propose internships that they have found through means other than URJC. The interested entity must manage the internship through the University platform. More information in this link.

The University makes available to its students an offer platform through which they can participate in numerous selection processes by the collaborating entities of the External Internship program.

Access to the application (exclusive students)

Student Usage Guide

Requirements to carry out external internships

To carry out external internships, the student enrolled in a Degree or Double Degree at the Rey Juan Carlos University must have passed at least 45% of the credits necessary to obtain the degree they are studying. Undergraduate students, as well as Master's students, must also have valid registration during the academic year in which the internship is carried out.

The first internships carried out by the student will always have a curricular nature. For this reason, the management and offer of curricular practices will have priority over those of an extracurricular nature.

The student, in general, cannot maintain a contractual or employment relationship with the entity in which they are going to carry out an internship.

SCHOOL INSURANCE

Students enrolled at the Rey Juan Carlos University, under 28 years of age, who carry out external internships in an entity in national territory through the corresponding educational cooperation agreement, will be covered by the University's school insurance. Students over 28 years of age are required to take out private insurance against personal risks and/or work accidents on their own, without which the University will not be able to authorize or process their internships. In the case of international internships, all students must take out insurance of this type to cover their stay abroad.

More information

IN CASE OF PRACTICES THAT INVOLVE CONTACT WITH UNDERAGE PERSONS

In compliance with Article 13.5 of Organic Law 1/1996, of January 15, on the Legal Protection of Minors, amending the Civil Code and the Law of Civil Procedure, and its wording in Article 1.8 of Law 26/ 2015, of July 28, modifying the protection system for children and adolescents, for carrying out internships in which contact with minors is maintained, it will be an essential requirement that the student present to the University, at the time of processing their internships, a negative certificate of crimes against freedom and sexual indemnity. You can find out about it at the following link:

request certificate

Formalization of external internships

For a student to be able to do internships in an entity, it is essential that the entity maintain or agree to subscribe a Collaboration agreement with the URJC.

Furthermore, the start of an internship must always be communicated in advance to the External Internship Unit. For each internship period that a student is going to carry out, the External Practices Unit will issue a Annex to the Agreement which will be sent to the corresponding entity, and which must be returned duly signed by both parties (entity and student).

The Practice Annex is a document with legal value and therefore the conditions reflected in it will be binding, so any modification to them must be previously authorized by the University. It is also the document that grants legal coverage and academic validity to the student's internship.

The minimum time necessary for the correct formalization and effective incorporation of the student into the entity will be three business days for national internships, and ten business days for international internships, counted from the moment the entity expresses its agreement to host to the student and he/she is accepted in the corresponding offer.

In no case will the hours carried out at the entity be counted without prior authorization from the University, so in the event that the completion of the internship is communicated on a date after the start date, the Internship Unit will compute them at from the date on which there is evidence of the agreement between the student and the company, without retroactive effect.

Development and duration of internships

The internship periods will be included in the academic year in which the student is enrolled. That is, an internship period will be limited to a single academic year (September 1-August 31). If an internship is planned to be carried out in a period that partially covers two academic years, only the part corresponding to the second of them will be authorized when the student has formalized his or her university enrollment in said course.

Curricular external internships must have the minimum duration established by the corresponding study plan *.

Subject External Practices

students who began studies in 2015-16 and previous academic years

new students in the course 2016-17 and following

Degrees - 24 ECTS credits 300 hours 500 hours
Degrees - 18 ECTS credits 250 hours 400 hours
Degrees - 15 ECTS credits 225 hours 350 hours
Master 25 hours of internships for each ECTS credit that integrates the External Practices subject.

 

* INFORMATIVE NOTE ON THE DURATION OF THE CURRICULAR INTERNSHIPS

In accordance with ANECA recommendations, the duration of curricular internships must be reviewed in accordance with the provisions that regulate the European Higher Education Area, according to which one ECTS credit is equivalent to 25 hours of activity.

These recommendations imply that, as of the 2022-2023 academic year, all students of the degrees in Audiovisual Communication, Journalism, Tourism, Business Administration and Management in the Digital Field, as well as those of the Double Degrees whose subjects of External Practices are linked to these areas, must carry out 600 hours of curricular practices.

 

In order to ensure the correct development of the student's academic activities, the duration of the internship may not exceed, in addition, 50% of the duration of the academic year, so students will be able to carry out a total (including curricular internships and extracurricular internships), a maximum of 900 hours of internships per academic year. This number of hours is also the maximum allowed to be carried out in the same entity.

The schedules for carrying out the internships will be established according to their characteristics and the availability of the student and the collaborating entity. They must be compatible with the student's academic activity at the University. In order to promote time compatibility with class attendance, a maximum of five hours of practice per day during school periods is recommended, and may reach up to seven hours during non-school periods (maximum of 35 hours per week). Specific provisions may apply. in this sense, by the regulatory bodies of certain professional sectors.

In no case will academic exemption be granted to students for the purpose of carrying out an internship.

A student may not carry out more than one internship period simultaneously, and each period must effectively conclude in order to be authorized to join a new entity.

Tutorials

During each internship period, the student will be assigned an academic tutor (by the University) and a professional tutor (by the collaborating entity), whose identity will be included in the internship Annex. He Regulation of External Internships collects the functions of both figures.

Remuneration

Given the academic and formative nature of the internships, their completion will not imply, in any case, an employment or contractual relationship with the entity in which they are carried out.

Without prejudice to the foregoing and if it so wishes, the external entity may compensate the student as study aid for any expenses that may be incurred due to travel, maintenance or any other concept. If this economic consideration occurs, the entity must register the student with Social Security, in accordance with current provisions.

Abandonment of internships

The practices must be carried out uninterruptedly. The student may only request its interruption or abandonment, presenting to the External Practices Unit a reasoned report of the reasons alleged for said early termination of the practices, and may only carry it out if the External Practices Unit expressly authorizes it. .

The unjustified abandonment of an internship by the student, even with the consent of the affected entity, may entail a penalty, by which the student will not be allowed to join other internships for a period of time to be determined (never less than the period of internships that would have been processed in the entity from which you have left).

If it concerns the student's curricular practices, an unfavorable report on their practices may also be issued and their External Practices subject may be classified as failed.

An entity, for its part, may terminate a student's internship early if it finds justified reasons. Likewise, the student's professional tutor must present a reasoned report to the External Practices Unit with the reasons that justify said decision.

Evaluation of the external internship subject

The practices curricular They will be evaluated with a grade that will be included in the student's academic record with the other subjects that make up their study plan. The evaluation process will be enabled when the student has reached the 90% of compulsory curricular hours in your degree, and the qualification will become effective once you are enrolled in the subject External Practices.

The evaluation of the External Practices subject is carried out through the application of External Internships.

interim report

After half of the internship curricular period, the student must complete a Interim Report of practices. You will be able to do it electronically in the file of your internships, within the application of External Internships. The form will be enabled, which will remain active for a limited time, after which, you will no longer be able to make this report. In any of the cases, the academic tutor of the internship will be notified to carry out the appropriate follow-up.

final documentation

The generic documentation that must be delivered at the end of the curricular practices is the following:

1.- A copy of the Annex to the Agreement. It is the document issued by the External Internship Unit to certify the student's incorporation into the entity, and which must be signed by the company and the student.

  • If the annex is marked as signed in the External Practices Platform, the student will not have to send it again.
  • If the annex is found “pending signing” The student will be able to upload, in PDF format, a practice annex signed by the three parties.

2.- Proof of the Satisfaction survey. The student will have to complete the External Internship Satisfaction Survey and upload the supporting document obtained at the end of the application. You will have the link to the survey on your practice sheet, once the evaluation process is open.

* The use of Internet Explorer or Microsoft Edge is recommended to complete the survey.

3. - The final memory of external internships that the student must complete. You will be able to do it electronically in the file of your internships, within the application of External Internships. The form will be enabled once the mandatory curricular hours are reached.

4.- El evaluation report of the professional tutor that the student has been assigned in the entity. The tutor may complete the report electronically, through the application of External Practices. At the end of the internship curricular period, the tutor will receive an email with the link to the evaluation report.

  • Alternatively, the student may upload, in PDF format, the tutor's evaluation report, duly completed and signed, according to the following model:  guardian report
  • Model in English for internships abroad:  Mentor Report

In the first instance, the External Internship Unit will formally review the documentation. If it is correct, it will be sent to the academic tutor assigned to the student, for evaluation.

The academic tutors will carry out the evaluation according to the criteria established in the Teaching guide of the subject (Consult teaching guides) and may require specific additional documentation from students.

Except in exceptional circumstances, the subject of External Practices will be graded within a maximum period of one month from the delivery of the documentation, and the grade can be consulted in the Service Portal.

External Internship Evaluation Manual

IMPORTANT

If the student completes their curricular internships after the closing of the annual minutes of the subject (July), they must renew your registration in External Internships for the following course (for free, as it is an indefinite duration enrollment) and deliver their documentation when they finish the curricular internships, without prejudice to the grade. In cases in which the curricular hours are completed after the start of the following academic year, the evaluation will be carried out in the minutes of the new course, therefore (for the purposes of requirements for the maintenance of scholarships) must take into account that the subject will compute as credits not passed in the previous course.

Passing and validation of the external internship subject

Recognition of the internship subject for professional experience

REQUIREMENTS

The application procedure for recognition of professional experience/training scholarship is valid for students enrolled in official Bachelor's and Master's degrees whose internships are governed by the Regulation of External Internships of the URJC, therefore, as established in said Regulation, the following are excluded from it:

  • Air shipments are the most efficient if you need your cargo or documents to arrive quickly and securely. Degrees in Early Childhood Education and Primary Education, and the Master's Degree in Teacher Training.
  • Air shipments are the most efficient if you need your cargo or documents to arrive quickly and securely. Degrees in Psychology, Medicine, Nursing, Pharmacy, Physiotherapy, Dentistry and Occupational Therapy, the Master's Degree in Clinical and Basic Aspects of Pain and the Master's Degree in Critical Care.
  • The Degrees and Masters of Affiliated Centers.
  • Students belonging to other Spanish or foreign universities who, by virtue of academic mobility programs or agreements established between them, are studying at the URJC.

To request recognition of the External Practices subject for work experience/training scholarship, it is mandatory that the student is enrolled in the subject External Practices.

This recognition will not imply numerical qualification, so it will not affect the average grade of your academic record. Recognition will not involve a refund of academic prices, as it is not a Recognition of the External Practices subject for another subject already taken of the same or similar nature, in other higher education (Degree or Higher Education).

The accredited work experience/training scholarship may be recognized in substitution of the external internship period that includes the training itinerary of your degree.

To pass the External Practices subject, they will be admitted as work or professional experience the activities carried out by the students in companies or entities, when they have maintained an employment relationship with said institutions, and provided that the activities and skills are adjusted, in time and content, to the external internship program of the corresponding degree.

For their part, they will be accepted as formative experience the collaboration scholarships that the students have completed at the URJC, when the scholarship is linked to their area of ​​study. Exceptionally, those experiences in national and/or international entities and/or institutions will be admitted as training scholarships, when the stay has been regulated by a formula in accordance with Spanish legislation, the nature of this is not academic practices and there has been no possibility of to be formalized through the procedure established in the Regulation of Practices.

In the case of Master, the work experience/training scholarship accredited by the student may be recognized in substitution of the external internship period that includes the training itinerary of their degree, as long as the Master's degree verification report so stipulates. Said recognition may not exceed 15% of the total credits of the Master (including those of the External Practices subject itself, as well as those of other subjects eventually already recognized by professional experience). The duration in hours of the professional experience/training scholarship must be, at least, that required in the External Practices subject, and there may be more restrictive requirements within the Verification Report of each Master's degree.

APPLICATION PROCEDURE

The application will be submitted through the Electronic Office. Once the student accesses with their URJC unique domain username and password (Access with corporate user) they will find in the "Procedures Catalog" section the procedure "Recognition of the subject of External Practices for Professional Experience "or you can access directly through the following link

The student will have to fill in the application form that will be enabled and attach the following documentation:

  • Copy of the employment contract or scholarship credential. If you are self-employed, you will have to present a certificate of self-employment registration with Social Security.
  • Working life REPORT. In the case of foreign students, they must provide an official document, not from the company itself, that certifies the length of their connection with the entity, analogous to the working life issued in Spain.
  • Report from the entity stating the number of hours completed (it is sufficient to prove those equivalent to the course load of the subject), position held and tasks performed by the student. Self-employed workers must provide reports of the clients to whom they provided services or delivered products, indicating the number of hours and the activity carried out for them. In no case may the mere declaration or description by the interested party of their functions be valid, given that they are considered an interested party in the recognition and, in addition, this constitutes the report as a student.
  • Memory of the student detailing the tasks performed in the entity and its relationship with the study plan taken. There is no model for this memory. As a general rule, it will be a 2-3 page document in which, as a reasoned request, the applicant sets out the relationship between the tasks of their work and their study plan, for which they consider that they are You must recognize the subject.

The application for recognition will be sent to the Faculty or School of the URJC on which the applicant's External Practices subject depends (if they are a Bachelor's student), or to the Coordination of their Master's Degree (if they are a Master's student); and will be studied and valued academically as passed, rejected or pending correction, by an academic expert in your degree. 

The academic evaluation will be issued through the Electronic Office and the student will receive the relevant notifications in their URJC email account.

In either case, the External Practices Unit has no authority over the recognition of the External Practices subject.

Validation of Subjects for Transfer Students

Students may request validation of the subject External Practices when they have completed a Higher Level Training Cycle for which this validation is contemplated in their current study plan. You can consult the list of authorized validations:

On the Degree page, “Validation with FP qualifications"(Studies section). *If there is no such section, validations are not contemplated

En this table, if you are a student of a Double grade 

Validation requests: information and deadlines. In the case of validation of the subject, it will not be necessary for the student to be enrolled in it during the academic year in which the application is submitted. The validation will only entail the payment of 25% of the registration fee for the subject, so, if the student has already formalized his/her registration, he/she may request a refund of academic fees. The validation will be carried out with a grade of 5.

To request the validation of External Internships, the application for manual validations of the URJC must be used:  manual validations

Regulation of External Internships   |  Collaborating entities (+ 9.000 signed agreements)  |  External Internship Evaluation Manual

Information and contact

Informative sessions on External Internships

External Internship Unit: Inquiries Mailbox: Bachelor's Degree  Master 
Location: Rectorate – Madrid Delegation. C/ Quintana, 2 – 3rd floor, 28008 Madrid
Face-to-face service hours: Mornings: Monday to Friday: 10:00 a.m. - 14:00 p.m.