Erasmus+ and world Incoming

Before Mobility

The students They should NOT start the application If you have NOT received the email from acceptance of his nomination/ Students MUST NOT start your application process if they have NOT received the Nomination Acceptance e-mail.

APPLICATION DEADLINE: June 16, 2026 / June 16^th 2026

• Application Guide for Incoming Students - 2026-27 (Spanish)
• Incoming Students Application Guide -2026-27 (English)
• Teaching Guides
• Schedule
• Exams / Exams
• Subject book
• Training Itineraries/ Teaching Itineraries

During mobility

• Citizen folder

After Mobility

All certificates will be issued automatically and can be found in your Citizen Folder.

• Grade Scale

Spanish

IT IS MANDATORY TO HAVE PRIVATE MEDICAL INSURANCE THAT COVERS HEALTH CARE, REPATRIATION AND OTHER POSSIBLE CONTINGENCIES.

The EU and EFTA members (Iceland, Liechtenstein, Norway, Switzerland):

Students with nationality from countries belonging to the European Union, the European Economic Area (Norway, Iceland and Liechtenstein) and Switzerland are advised to have a European Health Insurance Card.

Consult all the information and services included with your national health system.

This card allows you to access public health during your stay, but you must bear in mind that it may not cover all medical expenses, since there are differences between the health systems of the different countries. Special care should be taken if you are receiving medical treatment.

Upon your arrival in Madrid, we recommend that you visit the health center  closest, with the European Health Card and your passport or national identity document to inform you of the coverage and assistance.

This is why it is mandatory to take out private insurance that includes medical assistance and repatriation, among other guarantees.

A recommended option is the OnCampus Study insurance, with very extensive coverage and a very advantageous rate.

• Information on European Health Insurance (https://europa.eu/youreurope/citizens/health/unplanned-healthcare/ehic/index_en.htm)
• ONCAMPUS secure (https://www.oncampus.es/es/seguros/oncampus-estudia)

Non-EU members: They must have private health insurance that includes medical assistance and repatriation, among other guarantees.

Free emergency phone numbers:

• 112 – GENERAL EMERGENCY NUMBER
• 092 – LOCAL POLICE and SAMUR
• 091 – NATIONAL POLICE
• 080 – FIRE DEPARTMENT

English

IT IS COMPULSORY TO HAVE PRIVATE HEALTH INSURANCE THAT COVERS HEALTH RELATED ISSUES, REPATRIATION AND OTHER POSSIBLE CONTINGENCIES.

EU members and EFTA (Iceland, Liechtenstein, Norway and Switzerland):

It is advised to obtain a European Health Insurance Card.

Check all the information and services included in your national health system.

This card allows you to access public healthcare during your stay, but please note that it may not cover all medical expenses, as there are differences between the healthcare systems of different countries. You should take special care if you are receiving medical treatment.

Upon your arrival, we recommend that you visit the nearest health centre (http://centrossanitarios.sanidadmadrid.org/) with your European Health Insurance Card and your passport or national ID card to find out about your coverage and medical assistance.

For this reason, it is mandatory to purchase private insurance that includes medical assistance and repatriation, among other benefits.

One option we recommend is the OnCampus Estudios insurance plan, which offers comprehensive coverage at a very competitive rate.

• Information about HEIC (https://europa.eu/youreurope/citizens/health/unplanned-healthcare/ehic/index_en.htm)
• ONCAMPUS secure (https://www.oncampus.es/es/seguros/oncampus-estudia)

Non-EU citizens: must have private health insurance that covers medical care and repatriation, among other benefits.

Toll-free emergency phone numbers:

• 112 – GENERAL EMERGENCY NUMBER
• 092 – LOCAL POLICE and SAMUR (civil protection)
• 091 – NATIONAL POLICE
• 080 – FIRESTATION

Spanish

URJC does not handle any visa-related procedures for incoming students. Students who require a visa... They will need to arrange it prior to their arrival in their countries of origin. (University of Origin, Embassies and Consulates)

EU and EFTA (Iceland, Liechtenstein, Norway and Switzerland) citizens: They don't need a visa, but they must obtain the Union citizen registration certificate within the first 3 months of their arrival in Spain.

Request link

Citizens from other countries from universities in EU and EFTA member statesThey must request the Authorization of stay for studies for mobility within the European Union.

Link for authorization request

Non-EU students:

• Semester students: must apply for a student visa in the Spanish Consulates in the student's own country of origin, DO NOT en Spain.
• Annuals: in addition to the visa, they must process the Foreigner's Identity Card (TIE)

TIE application link

Information on visa extension/renewal

Visa processing It may take a whileTherefore, students who need a visa should schedule an appointment at their corresponding embassy or consulate, and also complete their application on our platform as soon as possible to obtain their acceptance letter. It is advisable to begin the process with two months in advance prior to the start of mobility.

English

The URJC does not handle any matters related to visas for incoming students. Students who require a visa must be applied and obtained in their country of origin prior to their arrival. (Home universities, embassies and consulates

EU and EFTA (Iceland, Liechtenstein, Norway, Switzerland): do not need an entry visa, but they do need to obtain the Union Citizen Registration Certificate within the first 3 months of their stay.

Link to request the certification (in Spanish only)

Other nationals coming from EU and EFTA Universities: must apply for a stay authorization for studies for mobility within the European Union

Non-community students and universities:

• Semester: must apply for the student visa at the Spanish Consulates in the student's home country, NOT in Spain.
• Annual: aside from visa, must obtain Foreigner Identity Card (Notice: It is only available in Spanish Language)

Foreigner ID Card (TIE)

Visa extension for international students

The visa application process may take some time; Therefore, students who need a visa should schedule an appointment at the appropriate embassy or consulate, in addition to completing their application on our platform as soon as possible to obtain the letter of acceptance. We recommend beginning the application process two months before the start of the exchange program.

Welcome Day

Welcome Day for Incoming mobility students of the 1st semester and year of 2026-27

• Date: 9 2026 de septiembre (Predictably)
• Schedule: (pending confirmation)
• Location: Raúl González Blanco Stadium - Fuenlabrada Campus
• Map:  https://maps.app.goo.gl/PGysHfgyLCNZbMLD6

IMPORTANT:
In the days leading up to the eventIt will be sent to the students an email with the appointment and information on how to attend the meeting (Day, time, place, session, etc.).
Students will be summoned in shifts and must attend at the time they have been summoned. Appointments will not be rescheduled.

Welcome Day for incoming 1^st semester and annual students 2026–27

• Date: 9^th September 2026 (Predictably)
• Schedule: (pending confirmation)
• Venue: Raúl González Blanco Stadium - Fuenlabrada Campus
• map: https://maps.app.goo.gl/PGysHfgyLCNZbMLD6

IMPORTANT NOTICE:
During the days prior to the event, An email will be sent to all incoming students with the appointment and information to attend the meeting (Day, time, place, session, etc.).
Students will be scheduled in shifts and must attend at the time they are scheduled. Do not request any change to your appointment, appointments will not be rescheduled..

buddy program

El buddy program It arises as an initiative to enable active contact between local students and mobility students from European and non-EU Higher Education Institutions, reinforce linguistic skills and be a reference for integration and interculturality within the URJC university community.

Contact between the Buddy and the international student is made prior to the arrival of the mobility student at the URJC and is maintained throughout the stay, being especially important during the first weeks to help with those academic, social and cultural aspects related to the adequate integration of international students both in our university and in the city.

APPLICATION DEADLINES FOR THE NEXT ACADEMIC YEAR 2026-27:
- Application deadline Local students URJC Mentors: of the February 14 to April 1, 2026, both inclusive.
- Buddy application period for International Students: expected to be from May 22 to June 22, 2026, both inclusive.

BUDDY LOCAL (regular student at URJC)

• Do you want to be a “Buddy-Mentor”? Local student enrollment

Deadline for application Local students URJC Mentors: of the February 14 to April 1, 2026, both inclusive.

If you are a student at the URJC and want to lend a hand to the international mobility students who will arrive in Madrid on next academic year 2026-27This is your chance. Meet people from other countries, practice languages, learn about other cultures, and above all, make your help count. Plus, get up to 2 ECTSJoin the Buddy Program and make international friends!

Buddy Mentor:

Requirements to be Buddy Mentor:

• Be enrolled at King Juan Carlos University in studies leading to a university degree.
• have passed at least 42 ECTS.

To be chosen as a Buddy, the following aspects will be taken into account:

• English level: at least B1.
• Spanish level: at least B1.
• Studies in which the student is enrolled, faculty/school and Campus.
• Other languages: at least level
• Having been a mobility student.

Functions of the Buddy Mentor:

Become Buddy Mentor from a mobility student It involves a great commitment and the performance of the functions detailed below throughout the student's stay on exchange:

• Academic support activities:Those intended to help the mobility student integrate into the academic life of the university and during their stay: class schedules, tutorials, communication with the teaching staff, virtual classroom, monitoring of classes, mobility between campuses, etc.
• Administrative support activities: assistance in tracking the administrative procedures that the international student must carry out inside and/or outside the university during their stay: Registration and enrollment at URJC (note that the international mobility students They must carry out the procedures related to the URJC at the International Relations Servicey (NOT in the Secretariats of the Faculties or Schools)Immigration procedures, administrative procedures related to healthcare, etc.
• Integration support activities: help in finding accommodation, airport/station pick-up, guidance on mobility in the city both on foot and by public transport, life in the city...
• Cultural activities: carrying out cultural and/or leisure activities with international students: excursions, theater, museums, concerts, etc.
• Other types of activities: those not previously contemplated and that are carried out effectively.

El Buddy Mentor will begin to complete the MONITORING REPORT, once the international students that you will be in charge have been assigned.

La Student assignments are communicated via email. from the email: 

El Buddy Mentor You should keep in mind that lThe documents you must present are MEMORIASTherefore, we recommend that you gradually complete as activities are carried out with the buddies. In this way, the documentation will be complete and ready to submit upon request. It will also be important verify that the required signatures are present in each document.

El submission period You will be duly informed of said documentation by email.

Un Buddy Mentor may provide guardianship for up to a maximum of 3 students. However, the International Relations Service will study those cases in which the student could request a greater number of supervised students.

Once you have finished your activity as Buddy Mentor al end of the corresponding semester or of academic coursethe student will sign and submit the MONITORING REPORT along with the EVALUATION REPORT via email and addressed to: 

You may submit additional scanned documentation, if any, that you consider appropriate to provide.

• MONITORING REPORT
• EVALUATION REPORT

Once the MEMORIAS, from the Vice President for International Relations we will proceed evaluate the activities carried out for the purpose of academic credit recognition, where applicable. annual those who are subject to recognition will do so at a rate of 0.5 ECTS credits for every 10 hours, until a maximum of 2 ECTS credits for a single activity. The minimum number of hours required for the purpose of calculating the activities it will be 10h.

El Vice President for International Relations will issue the corresponding accreditations thatThey will be sent by email al Buddy mentor.

After receiving accreditation, the Buddy mentor mustRequest Academic Credit Recognition on the platform enabled for this purpose: https://gestion2.urjc.es/rac/

Buddy Tour:

El Buddy Mentor that in the BUDDY PROGRAM registration form has offered to perform guided tours around your campus -BUDDY TOUR with a group of international students during the first days of the semester(s).

When it gets close beginning of each semester You will be contacted by email from the BUDDY PROGRAM to complete this activity. This email will include the dates for the activity, the necessary instructions, and the BUDDY TOUR MEMORY to be completed to justify that the activity has been carried out correctly and the deadline for its submission. For the completion of the Buddy Tour el Buddy Mentor you will be able to obtain 0,5 ECTS.

Buddy Welcome:

El Buddy Mentor that in the BUDDY PROGRAM registration form has offered to collaborate during the Welcome Days which will take place in the days leading up to the start of each semester.

When it gets close beginning of each semester, You may be contacted by email from the BUDDY PROGRAM so that confirm your participation in the-the WELCOME DAY-s and the Information days of said event(s) that will take place in the days prior to the start of each semester.

To be Buddy Welcome IT IS MANDATORY:

• Please confirm your attendance at both (Welcome day and training session(s))
• Attend the training session or sessions
• Attend the Welcome Day event

Once attendance has been confirmed YOU CAN'T RESIGN except for duly justified cases of force majeure. Buddy Welcome you will be able to obtain 1 ECTS. 

IMPORTANT BUDDIES WELCOME: Although a student Do not be selected to be Buddy Mentor, may be selected to be Buddy Welcome.

BUDDY INTERNATIONAL (incoming international exchange students)

• Do you need a buddy?   International student enrollment

Buddy application deadline for International Mobility Students of the Academic Year 2026 - 27: it will likely be from the May 22th al 22 2026 June, both inclusive.

Your Buddy will help you with everything you need when you arrive at our city and university: information about the university, administrative procedures, transportation, accommodation...

INTERNATIONAL BUDDY (international incoming mobility students)

The buddy program was created as an initiative to enable active contact between local students and mobility students from European and non-European Higher Education Institutions, to reinforce language skills and to be a reference point for integration and interculturalism within the URJC community.

The contact between the Buddy and the international student takes place before the arrival of the mobility student at the URJC and is maintained throughout the stay, being especially important during the first weeks to help in those academic, social and cultural aspects related to the proper integration of the international students both in our university and in the city.

• Do you need a buddy?   REGISTRATION HERE!

Buddy program application for international mobility students 2026 - 27: predictably will be from May the 22^nd until June 22^nd, 2026 (both included).

If you're coming to study at Rey Juan Carlos University next semester and you want someone to help you around Madrid, sign up for the Buddy Program! You'll get a Spanish buddy who will help you with whatever you need and show you around the city. Make new friends and learn about our culture in the best way possible!

Contact/ Contact information: 

Other resources

• ERASMUS STUDENT NETWORK
• MADRID CITYLIFE

Disability Unit / Unit of Attention to Disabled People

La Disability Support Unit (UAD DISABILITY) Its main objective is to ensure that members of the university community who have any type of functional diversity or special educational need have the same opportunities as everyone else to develop their university studies, under the principle of equal opportunities.

If you are a student with special needs and require any type of accommodation during your stay, you must upload your special needs certificate when you submit your application.

Also You MUST contact with the Disability Care Unit via email:

Unit of Attention to Disabled People (UAD DISCAPACIDAD): their main goal is that those members of the university community that have any kind of functional diversity or special educational needs, have the same opportunities as the rest in the development of their university studies or performance of their jobs, under the prism of equal opportunities.

If you are a special needs student and you need specific arrangements, you must upload your special needs certificate (in English or Spanish) during your application.

you MUST contact the Unit of Attention to Disabled People by email:

URJC Agenda 2030: UAD

More information of interest

CUI / University Language Center

Spanish courses should NOT be added to the Study Agreement, nor will they appear on the Transcript of Grades, nor will extra ECTS credits be awarded for participating in them, as they are Language Center subjects and have an extra cost.

When students complete the course, they will receive a certificate indicating their attendance and the grade they earned.

Erasmus and Munde students will be able to attend an intensive Spanish course before the semester begins. The duration, dates, and price are yet to be confirmed.

Spanish courses during the academic year (Pending confirmation)

There are also other language courses available.

The Spanish language courses CANNOT be included in the Learning Agreement, nor will they appear in the Transcript of Records (grades or the additional ECTS obtained, as they go separately and have an additional cost.

ERASMUS/MUNDE Students will be able to attend an intensive Spanish course before their academic stay begins. The duration, dates and prices are still pending confirmation.

Once the students have completed the course, they will receive a certificate stating the participation and grade obtained.

Spanish language courses during the regular course: TBD

Other language courses are also available.

For more information:

Website: https://gestion3.urjc.es/cui/  Email:

Digital services / IT services

• URJC APP (Android)
• URJC App (iOS)
• URJC TUI
• Link to the intranet

Request IT support (FOR TECHNICAL ISSUES ONLY):

1. Go to: https://gestion4.urjc.es/ayuda/cau/

2. Click on GUEST USER

3. Click on “I can’t access…”.

4. Report the technical incident facilitating the Next information:

• Brief description of the incident
• Screenshot or short video
• Name and surname
• National Identity Document/Passport Number
• URJC User
• Alternative email address (not the URJC email address)

Request IT's assistance (ONLY FOR TECHNICAL ISSUES):

1.- Go to: https://gestion4.urjc.es/ayuda/cau/  

2.- Click on GUEST USER

3.- Click on “I can’t access…”

4.- Report the technical issue provide the Information below:

• Short description of the issue
• Screenshot or short video
• Name and Surname
• ID/Passport Number
• URJC user
• Alternative email address (not the URJC mail address)