Erasmus+ and world Incoming

Welcome days / Welcome day

The welcome sessions facilitate the integration of international students into university life and allow them to have a general vision of the URJC and its surroundings, meet other students, and take a first tour of the art and culture of the Community of Madrid , visit the historic center of the city, its museums and walk with their peers through its streets.

In the welcome days, and throughout the course, different outings are carried out within the program 'Visiting Madrid and its surroundings', you will be able to enjoy the 'Museum Route', and discover and enjoy the gastronomy.

Welcome Day: The Welcome Day will allow you to get to know your campus and the University, you will receive information on the issues that interest you, you will meet the International Office team and, if you sign up for the Buddy program, the fellow student as you, who will guide you in your first days.

The Welcome Day, for 2nd semester students, will take place for all exchange students at the beginning of the academic semester. 

La Welcome Day for Incoming Erasmus-Munde students of the 2nd semester of the 2025-26 academic year It will probably be the day January 22 2026.

WELCOME DAY (there will be only one session):

Thursday, January 22, 2026

• Session at 9:00 p.m. at the Auditorium of the Rectorate Building - MÓSTOLES CAMPUS.
• Google maps link: https://maps.app.goo.gl/SToZSov74oALTjv27

In the days prior to sessions, we will send a mail electronic with the appointment and information to attend the meeting (Day, time, place, session, etc.).

IMPORTANT: Students will be summoned by turns and they must attend the scheduled time. Appointments will not be rescheduled.

welcome day session for 2nd semester Erasmus-Munde exchange students 2025-26 is expected to be held on January 22nd, 2026. 

WELCOME DAY (there will be only one session): 

Thursday, January 22nd, 2026

• Session at 09:00 p.m. at Rector's Building Assembly Hall – MÓSTOLES CAMPUS
• Google maps link: https://maps.app.goo.gl/SToZSov74oALTjv27

During the previous days to the sessions, we will send an email with the appointment and information to attend the meeting (Day, time, place, session, etc.).

IMPORTANT NOTICE: Students will be scheduled in shifts and must attend at the time they are scheduled. Do not request any change to your appointment, appointments will not be rescheduled. 

Attendance at the Welcome Session is very important as essential information for your mobility will be given and we will explain some key points to make your stay as easy as possible.

Students who cannot attend this Welcome session and arrive later, once in Madrid, must contact the Office of International Relations .

In the first week of your arrival, different cultural and tourist activities will take place in Madrid, so we recommend that you participate in them.

Programs will be announced during the Welcome Session.

Please check this page regularly to find out date, time, place etc. in case there are any last minute changes.

The attendance to the Welcome Session is very important as we will give you essential information for your mobility and explain some key points to make your stay as easy as possible.

Students who are unable to attend the Welcome Session and/or late arrival students, once in Madrid, must contact the International Relations Office .

During the first week there will be different cultural and touristic activities in Madrid, so we recommend you to participate in them. You will be informed about the programs during the Welcome Session.

Please check this page regularly for exact dates, times, venue etc. and any last-minute changes that may occur.

buddy program

El buddy program It arises as an initiative to enable active contact between local students and mobility students from European and non-EU Higher Education Institutions, reinforce linguistic skills and be a reference for integration and interculturality within the URJC university community.

Contact between the Buddy and the international student is made prior to the arrival of the mobility student at the URJC and is maintained throughout the stay, being especially important during the first weeks to help with those academic, social and cultural aspects related to the adequate integration of international students both in our university and in the city.

APPLICATION DEADLINES FOR THE NEXT ACADEMIC YEAR 2025-26:
- Application deadline Local students URJC Mentors: of 1 al 30 2025 October, both inclusive.
- Buddy application deadline for International students: it will probably be from the October 30th to 21 of November 2025, both inclusive.

• Do you want to be a “Buddy-Mentor”? Local student enrollment
  

Deadline for application Local students URJC Mentors: of the 1 al 30 2025 October, both inclusive.

If you are a student at the URJC and want to lend a hand to the international mobility students which will arrive in Madrid on next semester (2nd semester 2025-26), this is your chance. Meet people from other countries, practice languages, learn about other cultures and, above all, make your help count. Plus, earn up to 2 ECTS. Join the Buddy Program and make international friends!

Requirements of the applicant Buddy

• Be enrolled at the Rey Juan Carlos University in studies leading to obtaining a university degree.
• have passed at least 42 ECTS.

To be chosen as a Buddy, the following aspects will be taken into account:

• Language level: at least English B1.
• Studies in which the student is enrolled and Campus.
• Other languages: at least level B1.
• Having been an exchange student.

Duties of the Buddy-mentor

Becoming a Buddy-mentor for a mobility student involves performing the functions detailed below throughout the mobility student's stay:

• Academic support activities: those intended to help the mobility student in the integration into the academic life of the university and during their stay: changes in the study agreement, class schedules, tutorials, communication with the teaching staff, virtual classroom, class monitoring, mobility between campuses etc.
• Administrative support activities: helps in monitoring the administrative procedures that the international student must carry out inside or outside the university during their stay: registration and enrollment at the URJC, immigration procedures, administrative procedures related to health care, etc.
• Integration support activities: help in finding accommodation, airport/station pick-up, guidance on mobility in the city both on foot and by public transport, life in the city...
• Cultural activities: carrying out cultural and/or leisure activities with international students: excursions, theater, museums, concerts, etc.
• Other types of activities: those not previously contemplated and that are carried out effectively.

The student will begin to complete a tracking memory individualized for each student, once the international students that you will be in charge have been assigned.

The student mentor should keep in mind that both documents are MEMORIAS, so we recommend that they be completed progressively as activities are carried out with the buddies. In this way, the documentation will be complete to present it once it is requested. It will also be important to verify that the required signatures appear on each document. The submission period You will be duly informed of said documentation. by email.

A Mentor Buddy may mentor up to one maximum of 3 students. However, the International Relations Service will study those cases in which the student could request a greater number of supervised students.

Once they have completed their activity as a mentor at the end of the corresponding semester or academic year, the student will sign and present the complete evaluation notebook, that is, the individual memories of each student along with the evaluation report via email and directed to:

You may submit additional scanned documentation, if any, that you consider appropriate to provide.

• Buddy Tracking Memory
• Buddy Evaluation Memory

• Do you need a buddy?   International student enrollment

Buddy Application Deadline for International mobility students of the 2nd semester 2025-26: It is expected to be from the October 30 al 21 of November 2025, both inclusive.

Your Buddy will help you with everything you need when you arrive at our city and university: information about the university, administrative procedures, transportation, accommodation...

The buddy program was created as an initiative to enable active contact between local students and mobility students from European and non-European Higher Education Institutions, to reinforce language skills and to be a reference point for integration and interculturalism within the URJC community.

The contact between the Buddy and the international student takes place before the arrival of the mobility student at the URJC and is maintained throughout the stay, being especially important during the first weeks to help in those academic, social and cultural aspects related to the proper integration of the international students both in our university and in the city.

• Do you need a buddy?   REGISTRATION HERE!

Buddy program application for 2^nd semester international mobility students 2025-26: predictably will be from October 30^th until November 21^st 2025 (both included).

If you're coming to study at Rey Juan Carlos University next semester and you want someone to help you around Madrid, sign up for the Buddy Program! You'll get a Spanish buddy who will help you with whatever you need and show you around the city. Make new friends and learn about our culture in the best way possible!

Contact/ Contact information:

Digital services company

ESN URJC (International Exchange Erasmus Student Network)

Erasmus Student Network Universidad Rey Juan Carlos (ESN URJC) is a local section of the biggest student organization in Europe. We are VOLUNTEERS and local students who work for free to turn your exchange period into the best experience of your life.

Meet us in the closed Facebook group (www.facebook.com/groups/1699058920422534/). You will find help and make real friends with us. Either if you applied or not for the ESNbuddy Program, each of us we'll be like another Buddy. We are local students and we were once Erasmus, so we know well how you feel!

Join our events on the Facebook page (www.facebook.com/esn.urjc/) and follow our latest activity on Instagram (www.instagram.com/esnurjc) and YouTube (www.youtube.com/esnurjc).

Find out all the activities organized by ESN URJC for September

City Life Madrid

Feel free to join our official facebook group Rey Juan Carlos University Madrid - International Students now! This group has been created to help you get settled, meet people and answer all your questions while preparing you for your arrival in Madrid! Whatever you may need, from basic help, meeting new people, housing, cultural experiences, language exchanges, discounts, etc., feel free to use this group! 

You can also check out the free services offered by our partner Ciytlife Madrid, they are here to help you prepare for your time abroad and to settle in to your new life in Madrid. Find all information, from recommended neighborhoods and how to find the perfect room to Madrid's public transportation system. From what is the best cell phone provider to how to open a free bank account and how the medical system in Spain works.

Check out the following free resources and get settled smoothly into your new life in Madrid:

• Accommodation
• Housing Scholarships
• Healthcare in Spain
• International Insurance
• Madrid Public Transportation Card
• Free Spanish SIM Card & Internet
• Free Legal Support
• And much more

Feel free to also download the free Citylife Welcome Guides here. You can send any additional questions to Citylife at  They will help you with your questions for free!

Before coming

1.- START OF THE PROCEDURE

DO NOT COMPLETE THE APPLICATION IF YOU HAVE NOT RECEIVED THE E-MAIL ACCEPTING YOUR NOMINATION.

Please do not send paper documents by post.

Documents required in the application (3):

1. If necessary, document proving the special needs and necessary adaptations, in Spanish or English

2. Photocopy of the passport / National identity document (valid throughout the mobility) *

3. Mobility language certificate **

READ THE MANUAL CAREFULLY TO START THE APPLICATION

*Passport is required for non-EU and EFTA citizens

**Language requirements

Students who want to study in Spanish must have a Spanish B1 certificate. A B2 is desirable.

English level B2 is compulsory for studies in English.

For studies in health sciences that have to deal with patients and for the second cycle (Master) we require a B2 level certificate in Spanish.

If the student is going to study in English-Spanish, they will have to provide the required certificates for each language.

If they are going to be taken CC studies. Of the health, a certificate will be required Spanish B2.

If the student's mother tongue is SPANISH and they are going to study in Spanish, no certificate will be needed.

If the student's mother tongue is ENGLISH and they are going to study in English, they will not need any certificate

2.- INFORMATION ABOUT OBTAINING THE VISA

The students with citizenship of a member country of the EU and EFTA (Iceland, Liechtenstein, Norway and Switzerland) do not need an entry visa, but they must obtain one Union citizen registration certificate: https://sede.policia.gob.es/portalCiudadano/_es/tramites_extranjeria_tramite_certificadoregistro_ciudadanoue.php

The students from other countries but coming from universities from EU and EFTA member countries must request the Authorization of stay for studies for mobility within the European Union.

The SEMESTER non-EU students from non-EU universities They must apply for a student visa in the Spanish Consulates in the student's own country of origin DO NOT en Spain.

The students ANNUAL non-community and from non-community universities must apply IN ADDITION to the student visa, the Foreigner Identity Card:

• La foreign identity card (TIE):  https://www.interior.gob.es/opencms/es/servicios-al-ciudadano/tramites-y-gestiones/extranjeria/regimen-general/tarjeta-de-identidad-de-extranjero/
• La Visa extension or extension from student:  https://sede.policia.gob.es/portalCiudadano/_es/tramites_extranjeria_tramite_prorrogaestancia_cortaduracion.php

The visa process can be delayed, therefore, students who need a visa must make an appointment at your corresponding embassy or consulate as well as their complete your request on our platform as soon as possible To obtain the acceptance letter.

at the URJC

• Certificate of Arrival / Arrival Certificate
• Changes in the Study Agreement / Learning agreement modifications:
  • Manual of study agreement changes (MODMAT) in Spanish
  • Learning Agreement Modifications (MODMAT) Handbook in English
• Mobility Extension** Only for first-semester students who wish to complete the academic year at URJC. *Only for first-semester students who wish to complete the academic year at URJC.
  • Stay Extension Manual (AMPLIA)
  • Mobility Extension Handbook (AMPLIA)
• Mobility Reduction*  * Only for Year Students who wish to reduce their stay to only the 1st semester at URJC. * Only for Annual students who wish to reduce their mobility period to 1st semester at URJC.
  • Application for Reduction of Stay/ Mobility Reduction Document – ​​2025-26

Before returning

• Certificate of end of stay / Attendance Certificate